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Animation

Executive Assistant, Technology

Mid-City, Los Angeles Animation
Skydance offers a dynamic, inclusive, and ever-evolving culture where innovative ideas are welcomed, and growth fostered. The partnership between unique creativity and technological advancements are demonstrated within each pillar of the company. At the heart of it all is a commitment to boldly entertaining and relevant storytelling.
 
While all Animation studios look to hire people who are creative and hard-working, Skydance Animation is specifically looking for pioneers who seek to push the limits of what the world’s most collaborative art form can achieve, and to give those pioneers the space and the resources to build a new studio that’s doing something different.
 
If you’ve ever dreamt of what the early days of Hollywood must have been like, of what it takes to roll up your sleeves and break new ground, figure out a new process, and to one day say, “I was there when it all began,” then welcome aboard…
Skydance Animation is looking for an experienced Executive Assistant to support the SVP of Technology. The ideal candidate is self-motivated and organized, with strong time-management skills and desire to work within a rapidly growing Animation studio. Familiarization with the operations of a Technology Department is beneficial but not required. #Animation

Responsibilities

  • Manage Executive calendar and day-to-day schedule
  • Assist Executive with task tracking and planning
  • Coordinate communication across multiple locations and time zones
  • Assist with purchasing, from large PO-based purchases to small Credit Card purchases
  • Assist with purchasing and vendor relationships, annual software license renewals, and quote generation
  • Collaborate with internal Finance department to ensure all purchases are completed including quote and invoice routing between studio and vendors
  • Arrange and take point on coordinating meeting logistics, including preparation of space, invites, materials, and video teleconferencing
  • Coordinate larger meetings including technology-wide, cross-site, and off-site
  • Take detailed meeting notes; prepare agendas, presentations, and notices as needed
  • Prioritize workload efficiently to meet deadlines and handle multiple simultaneous tasks
  • Professionally interface with all levels of company leadership, external guests and vendors
  • Coordinate with external technology vendors to arrange onsite visits, design sessions, or meetings.
  • Preparation and handling of confidential materials and correspondences
  • Create and maintain spreadsheets and other digital files
  • Assist with presentations, documentation, and reports as needed
  • Coordinate detailed travel and arrange itineraries
  • Prepare and process expense reports and travel documentation
  • Screen and address incoming calls and correspondences, maintain contact lists
  • Other ad hoc duties as required 
  • Requirements

  • Minimum 2 years administrative experience, in a technology or software-based organization preferred
  • Enthusiasm and a desire to learn various areas of technology as it pertains to an animation studio
  • Strong attention to detail and follow-through, skilled multi-tasker
  • Self-motivated and resourceful, with ability to efficiently problem-solve under deadlines
  • Experienced in discretion and handling confidential matters
  • High proficiency in MS software including Outlook and Teams
  • Proficiency in collaborative systems including Google Suite, Slack, and Zoom
  • Excellent written, verbal, and interpersonal skills with ability to interface with team, management, external contacts, talent
  • Spanish language fluency a bonus
  • Skydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, interactive, and animation divisions.
     
    Skydance is proud to be an equal opportunity employer committed to building and fostering a diverse, equitable, and inclusive workforce. We welcome and consider applicants for employment regardless of race, color, religion, age, sex, national origin, citizenship, sexual orientation, gender identity or expression, marital status, pregnancy status, military/veteran status, disability, or any other protected category. Diversity in the workplace is not just a commitment, it is who we are and a reflection of what makes our world special.