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Film, TV, & Corporate

Receptionist/Office Assistant

Santa Monica, Los Angeles Film, TV, & Corporate
Skydance Media is looking for a multitasking superstar to join our corporate headquarters. This person will provide support to the VP, Operations and the internal office operations. Our ideal candidate is extremely service oriented, prioritizes time and tasks well, is a problem solver and acutely organized, and has a desire for a career in Operations.  This person will be a self-starter that is able to learn new functions quickly and is great at following through with projects from start to finish. #Media

Responsibilities

  • Conduct operational tasks such as tracking office supply inventory, research operational solutions and vendors, meeting preparation, deliver mail/packages, and answer main phone line
  • Welcome guests as the first impression of Skydance Media and notify appropriate parties of their arrival
  • Reconcile Operations expenses every month, settling any discrepancies
  • Assist support projects such as inter-office moves and coordination of special events
  • Draft written communication, companywide emails, announcements, instructions, etc.
  • Keep accurate records of office supplies and food and order as needed
  • Order catering for company events such as employee birthdays and film/TV season release days
  • Coordinate shipping and returning packages through USPS and FedEx
  • When on-site, tour facility to ensure common areas (conference rooms, kitchens, supply & storage) are clean and organized
  • Notify appropriate parties of any issues or concerns
  • Coordinate obtaining facility access for new employees
  • Work closely with HR and IT
  • Ensure all employees have the tools they need to do their work in a comfortable and supportive environment
  • Other duties as assigned to assist operations or other support departments
  • Requirements

  • Minimum 1 year experience working as an assistant, administrator, receptionist, or coordinator (Experience working in Operations, Customer Service, Human Resources, Production or Information Technology preferred)
  • Bachelor’s Degree preferred
  • Driver’s license, working and insured vehicle
  • Must be able to be on-site at least once per week and daily as the office is reopened
  • Ability to lift up to 40lbs
  • Service oriented, friendly, and a genuine concern for needs of the staff
  • Willing to take on all tasks no matter how big or small they may seem
  • Proficient in Microsoft Word, Outlook, Excel and Google Drive (Docs / Spreadsheet), familiarity with Canva or Photoshop
  • Able to take direction and identify tasks that need attention
  • Trustworthy with sensitive and confidential information
  • Strong organizational, problem-solving and time-management skills
  • Self-starter with high energy and able to learn new functions quickly
  • Must have excellent communication skills, both verbal and written
  • Skydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, interactive, and animation divisions.
     
    Skydance is proud to be an equal opportunity employer committed to building and fostering a diverse, equitable, and inclusive workforce. We welcome and consider applicants for employment regardless of race, color, religion, age, sex, national origin, citizenship, sexual orientation, gender identity or expression, marital status, pregnancy status, military/veteran status, disability, or any other protected category. Diversity in the workplace is not just a commitment, it is who we are and a reflection of what makes our world special.  

    Recruitment Fraud Alert
    It has come to our attention that there may be fraudulent activity by individuals impersonating our Talent Acquisition team. Skydance will only contact you from an official “@skydance.com” email address. If you suspect that you are being contacted by an unauthorized person or believe that the correspondence you have received is suspicious, please do not click on any links or attachments in such emails and submit any questions or concerns to our information security team at information.security@skydance.com.